Home > The Defense Nuclear Facilities Safety Board's Privacy Program

The Defense Nuclear Facilities Safety Board's Privacy Program

Our Commitment to Protecting Your Privacy

Thank you for visiting the Defense Nuclear Facilities Safety Board website.  We collect no personal information about the visitors to our website unless they choose to provide it to us. Here is how we handle information about your visit to our website: We use this information to help us make our site more useful to visitors—to learn about the number of visitors to our site and the types of technology our visitors use. We do not track or record information about individuals and their visits.

Information Collected and Stored Automatically

If you do nothing during your visit but browse through the website, read pages, or download information, we automatically collect and store certain information about your visit. It does not identify you personally and is limited to the following technical information about your visit:

  1. The Internet domain (for example, "xcompany.com" if you use a private   Internet access account, or "yourschool.edu" if you connect from a university's domain) and IP address (the number automatically assigned to your computer whenever you are connected to the Internet) from which you access our website;
  2. The type of browser and operating system used to access our site;
  3. The date and time you access our site; and
  4. The pages you visit.

We use the information about the number of visitors to our site and the types of technology they use to help us make our site more useful to visitors.  We do not track or record information about individuals and their visits.

If You Send Us Personal Information

If you choose to provide us with personal information – as in an e-mail, or by filling out a form with your personal information and submitting it to us through our website – we use that information to respond to your message and to provide you with the information you have requested.  We do not collect personal information for any purpose other than to respond to you.  Moreover, we do not create individual profiles with the information you provide or to give it to any private organizations.  The DNFSB does not collect information for commercial marketing.

Additional Information about our Privacy Program

  • The DNFSB’s Privacy Act regulations, which are codified at 10 C.F.R. Part 1705, are the authoritative source of information about the submission of Privacy Act requests and how we process them.  A link to those regulations appears below.
  • The DNFSB’s records covered by our Privacy Program are described in System of Records Notices (SORNs) published in the Federal Register. A link to our current SORNs is provided at the bottom of the page.
  • The link to DNFSB’s Privacy Impact Assessment for the General Support System Local Area Network the Board uses to provide IT services to its workforce is being updated and will be posted as soon as it is available.

Access to DNFSB Records under the Privacy Act

Subject to certain conditions, the Privacy Act of 1974 (5 US.C. §552a) makes it possible for United States citizens and aliens permanently admitted for residence in the U.S. to have access to records containing their personal information and to ask for the correction or amendment of those records that are inaccurate, incomplete, untimely, or irrelevant.

Accordingly, if you are a U.S. citizen or an alien granted permanent residence in the country, you may submit a Privacy Act request for personal information in the custody of the DNFSB if:

  1. The information constitutes a “record,” i.e., it is an individually identifiable set of information about a person, maintained in a “system of records,” that is, in a group of records from which information is retrieved by a unique identifier, such as name, birthdate, social security number, or employee number;
  2. The information is: (1) about yourself, (2) a minor child if you are the child’s parent or legal guardian and demonstrate that you are acting in the child’s best interest, or (3) about another eligible person if you provide verifiable written authorization from that person designating you as a representative acting on his or her behalf; and
  3. The information is not subject to one of the nine exemptions from disclosure listed in the Privacy Act.

How to Make a Privacy Act Request

You may file a written request for records. You may also ask to review them in person. Written requests should contain the following information:

  1. Your full name, address, and telephone number;
  2. Proof of identity, which should be a copy of a valid driver’s license, valid passport, or other current identification that contains your address and picture.
  3. The system(s) of records containing the desired information.

Requests to review records in-person at the DNFSB’s offices in Washington, D.C. may be arranged by calling the Privacy Act Officer at (202) 694-7000 (toll-free (800) 788-4016) at least two weeks before the time you would like to see the records and providing him or her with the following information:

  1. Your full name, address, and telephone number and
  2. The system(s) of records containing the desired information.

You may be accompanied by one person of your own choosing, and during this call you should tell the Privacy Act Officer whether a second individual will be present at the appointment.  At the appointment, you will be asked to provide proof of identity in one of the forms described above, i.e., a valid driver’s license, valid passport, or other current identification that contains your address and picture.

Processing Privacy Act Requests

  1. Within five working days after receiving a written Privacy Act request we will send you a written acknowledgment of its receipt and tell you if we require any further information to process it.
  2. If you ask to review records in person, and the Privacy Act Officer finds that the requested records exist and are not subject to exemption, he or she will call you and arrange an appointment at a mutually agreeable time when the records can be examined.

Requests for Correction of Records

Requests for correction of a record that pertains to you must be made in writing and clearly identify the desired corrections.  Within five working days after receiving a correction request the Privacy Act Officer will send you a written acknowledgment of its receipt and within thirty days of its receipt will endeavor to provide you with a letter stating whether the request for correction has been granted or denied.  If the request is denied, that letter will also provide the reason(s) for the denial.

Requesting Personal Information under the Freedom of Information Act

You may also request information about yourself under the Freedom of Information Act (FOIA).  The FOIA and the Privacy Act have different procedures and exemptions.  As a result, information that is exempt from disclosure under one statute may be releasable under the other.  Consequently, you may consider citing both the Privacy Act and the FOIA in the same request.  When requesting information about third parties, with the exception of dependent children and adults who have given you their written authorization to act on their behalf, you should cite only the FOIA.

Where to Send Privacy Act Requests

You may submit written Privacy act requests by mail and facsimile as follows:

Mail

Privacy Act Officer
Defense Nuclear Facilities Safety Board
625 Indiana Avenue, N.W.
Suite 700
Washington, D.C. 20004

Facsimile

(202) 208-6518

DNFSB PRIVACY ACT OFFICIALS

Our Senior Agency Official for Privacy (SAOP) is James Biggins, and our Privacy Act Officer is Monique Hunter.